I have recieved a message from Mary Bryer of The Best of British Country Music club, and attached is a message from the hall hirers.
I have reproduced this message below for those interested, but it would seem that the conditions for hiring the hall make it imposssible to resume at this time with the restrictions on numbers making it unecoonomic even with a price increase. The compulsary use of face masks and the social distancing measures required would completely destroy the usual friendly atmosphere we are used to.
We do know of some events that are taking place, but these are usually in pub gardens and admission is usually by advanced booking only, so we do not advertise these as we don't want to encourage overcrowding and breaches of the social distancing rules.
Please see below the email I am sending to all hirers today. Thought I would send this to you as well so
that you have the latest information.
We hope that you have been keeping safe and well during this time.
Over this time we have been compiling all of the information that we have received and ensuring
that everything is in place for hirers to safely return.
Please find attached the Special Conditions of Hire during the Covid-19 outbreak, Parish Council's
COVID-19 Risk Assessment for your perusal, and the Secure Guidelines Poster which will be
displayed in the hall. Please can the Special Conditions be signed and returned before your start
It is expected that anyone using the hall during this time carries out their own Covid-19 Risk
Assessment based on their usage and needs of the hall. I have attached a sample from ACRE that
you can base one on.
The capacity numbers are less than normal so this needs to be considered and as to whether you
can safely socially distance during your booking. As the needs of each individual hirer are different
the capacity numbers may be too many to be able to socially distance and this will have to be
taken in to account. So although East Malling and Larkfield Village Hall capacity has been limited to
60 with the 2 metre social distancing, depending on your use you may not fit 60 people in the hall.
We are following the guidelines issued to us for opening the halls. Each individual group/hirer will
have to ensure that the guidelines issued for their specific activity allows for a safe return and
would be advisable to have an action plan in place. We currently have noted that you are unsure
when you will return, hopefully the guidelines are now clearer for your purpose and you can start
looking to come back to the hall or at least this information may help in figuring this out.
Please note that it is now a requirement for face coverings to be worn in the hall for anyone over
11 years old unless you are exempt. These can be removed for exercising but must be worn at all
This is a difficult situation for everyone trying to adhere to it all but we are trying to ensure a safe
as possible return. Once you have considered it all and feel you can return safely please confirm
the date that you would like to start back.
If you have any queries please do not hesitate to contact us.
Take Care and Stay Safe
East Malling & Larkfield Parish Council